Secure Document Storage, Archiving & Management

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Safeguard Records Management, a PRISM® (Professional Records & Information Services Management) Member, can keep you compliant with data protection laws as well as save you valuable office space and time by providing  safe, secure, and organized document storage all the while maintaining your accessibility to your important personal, business, financial, client, and customer documents!  

Secure Document Storage 

What is the Safeguard Difference?

Safeguard has been servicing the document storage and management needs of the medical, legal, real estate, finance, and tax industries, as well as many other professionals and residents, from Worcester to Boston and everywhere in between, since 1995.

Personalized Service:

Our staff is highly trained to provide you with customer service that goes above and beyond your expectations. Our staff will provide you with quick and courteous service to assist you with:

  • Pick-up, delivery or destruction of boxes.
  • Cataloging the contents of filing cabinets into storage boxes.

Competitive Rates:

  • Low monthly minimums.
  • Reasonable pick-up and delivery rates.
  • No additional charge for distance or box size during pickup and delivery.
  • Unlike self storage, you pay for no empty space; you pay only for the amount of space used.

Safe, Reliable, Easy Access System including...

Bar Coding

  1. Our technologically advanced bar code scanning system keeps track of your boxes every step of the way.

Chain of Custody

  1. Provides you with a receipt to ensure accountability.
  2. Receipts provided at the time of delivery.
  3. Restricted public access and security ensure your records will be safe.

O’Neill Management Software Comprehensive Database

  1. O’Neil is a records management database and system that we maintain at the carton, file, and document level to manage the index, retention schedules and charges.

Account Access

  1.  On-Site: You can access your records, your retention schedule, and policies and procedures at any time. Just call us and set up an appointment, and you can use our access room to research any records.
  2. Off-site: You can log on and manage your account online with our secure, firewall protected web interface.

Inventory Control

Reports can be generated, letting you know:

  • When boxes are due to be destroyed.
  • Which boxes are at your office
  • When they were sent.
  • What new boxes have been added.