Storage & Shredding: Expert Advice

Your Secure Document Storage and Shredding Source Since 1995

Posted by Sean Kelly on Thu, Dec 06, 2012 @ 12:16 PM

Being just over two years away from celebrating 20 years in the document shredding and storage business, as a small business whose job is nothing but small, we felt like it was about time we started the celebration. We might be a little early, but hey, we're excited. We're excited because we've successfully been able to capture the trust of thousands of customers over the years who are in need of secure shredding or records management and who put their faith in us to keep their personal information safe. The reason for our success, we believe, along with many other things, is because we do things the right way. What is the right way, you ask? Well, there's only one when it comes to this business and we're doing it. There are a lot of ways to be doing it the "wrong" way and thankfully, we know that that's just not how to do business. 

Although is may be a simple question, we get it a lot; "What do you do with my documents once you take them?" Since we are asked this so frequently, we figured that this would be the perfect opportunity to lay it all out and give you the inside look at how things are done (the right way!). 

You can get all the facts in two minutes by watching our video, and then the nitty gritty (but really important stuff!) layed out below

 

Certified & Secure

Document Shredding            

Document Storage &

Management                                

 1. Your boxes of documents are picked up by our insured and bonded staff (loaded into our securely locked box truck designated spiecifically for destruction pick-up only).
 
2. The number of boxes picked up are signed off by you as well as the retrieval driver. This is to ensure that you will be billed for only the number of boxes you and the retrieval team member agree upon. We do this since there are so many different sizedboxes to hold your documents these days,some larger than others, and may need tobe counted as two.
 
3. Once the box number is agreed upon, yourboxes are transported in our locked destructionretrieval truck to our secure facility where thetruck has loading dock access and unloadsyour documents directly onto the shredder. That means that your documents are destroyedthe same day that they are retrieved. 
 
4. All of the shreds from our shredder are baled and brought to a paper recycling plant to be repurposed. 
 
5. Once payment has been recieved, you will besent a Certificate of Destruction for proof that youtook the secure measures required by law to safeguard sensitive information.

Green Customized Shredding Quote

 

 

 

 

 

 

 

1. From the start, document storageand management takes a bit more time andplanning than document shredding. When you'reready to put your documents in a secure, climate controlled environment, we'llwalk you through each step and even cometo your office or place of business to assess your current situation and helpto tailor a storage plan to fit your needs.
 
2. Once you're plan is made and you're readyto finally free up all that space your boxesare taking up (and if you don't have boxes,we can supply you with some, free of charge), we'll schedule a time for your storage retrievaltruck to come and retrieve your boxes for storage. 
 
3. When the storage retrieval team arrives, they will perform a box level inventory and barcode each of your boxes. The inventory is made in anexcel spreadsheet and matches the descriptionof the box with the barcode number. The barcodesare scanned as each box is put on the truck to beginthe chain of custody. From here on, eveytime a boxis moved, it's barcode is scanned. These barcodes are also used to track the locationof your boxes in storage in case you need to retrieve either a box or a file from a box, all youneed to do is look at the inventory, see which filesare in which box, and send us the barcode numberfor the box that the files are in. 
 
4. At the time the boxes are barcoded, you willreceive additional barcodes to put on any boxes thatyou comecome across in the future that will need tobe put into storage. You can either add this box to your inventory spreadsheet or we can do it for you!
 
5. For your convenience, we have RSWeb, an webapplication that you can log into and request that filesbe delivered to you, request to come and access fileshere, or request that certain boxes be destroyed oncetheir retention time is up. 
 
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