Walk into any office, and you’ll most likely see file cabinets lining hallways and boxes filling offices. Finding enough space to store business records is a concern for any budget minded organization. As a result, “inexpensive” public or “mini-storage” options have become a default option for many small businesses. Knowing the risks associated with storing your business records in a self-storage unit can help you make an informed decision about what’s best for your retention needs.
Water damage and mold are common to many self-storage facilities. Improper drainage, leaky roofs and condensation are the most frequent contributors. These factors can contribute to permanent loss of the data contained within critical business records. Even if your business is not bound by specific regulatory requirements, improper protection of archival records can result in legal headaches that may prove costly to your business.
Another problem with storing your business records in a self-storage unit is the lack of security protocols and processes. One never knows the risks associated with the unit next to yours. Most self-storage units can be accessed at any hour with no identification. It’s no wonder that illegal activity and robbery have become commonplace at these businesses.
Fortunately, by choosing a respected Records and Information Management Company like Safeguard Records Management, you can avoid these risks. As a company that specializes in document storage we have a stake in protecting your information. As a result, a combination of document protection and preservation equipment, comprehensive security systems and expert staff ensures that your documents and files are safeguarded throughout their retention period. In addition, Safeguard can deliver your files right to your office, saving you the time and expense of having to send someone to locate and retrieve your records. In almost all cases, we can save you over 50% in the monthly storage cost alone. Coupled with the convenience and added security measures, the cost savings are immeasurable.