Storage & Shredding: Expert Advice

The Information Disposal Training Program for Employees, brought to you by NAID!

Posted by Sean Kelly on Fri, Apr 06, 2012 @ 01:28 PM

Calling all Doctors' offices! Are your data disposal practices HIPAA compliant? Do you feel comfortable with your employees' knowledge of HIPAA? Are you sure that they are following correct protocol? If you have any question in your mind about HIPAA related data disposal, then we have the perfect answer for you. It's called the NAID Employee Information Disposal Training Program. This program was developed by NAID, the National Association of Information Destruction, and is brought to you (Doctors' Offices) by document destruction vendors that are members of NAID. Safeguard Records Management is a document destruction vendor, and member of NAID, who has realized the importance of this training video and has absorbed the costs of the video and training materials to bring this NAID program to you FREE OF CHARGE.

One of the many benefits of this training includes the fact that it is the ULTIMATE RISK MINIMIZER. "How?" you ask... well, NAID has stated that "HIPAA regulators have written that when employees are appropriately trained on proper data disposal, healthcare providers will not be held full responsible for disposal violations". At the same time, NAID also tells us that "HIPAA regulators have stated that failure to provide such training will result in the highest level of mandory fines".

So what do you have to lose? well, a lot if your office doesn't take advantage of this training program that can be completed in only about a half an hour! To learn more, watch the NAID video below and then when you are ready to have your risk minimized, click on the blue button to request more information or to schedule a training session!

NAID training program

Tags: data security, data protection, document shredding services boston, compliance laws, Protected health information, HIPAA, non-compliance, destruction, Document Destruction regulations, compliance, privacy, PHI, document shredding services worcester, Certified document destruction, worcester shredding, Medical, new laws, healthcare

Meeting your Records Management needs in 2012... See what is to come!

Posted by Sean Kelly on Fri, Dec 23, 2011 @ 10:44 AM

As 2011 comes to a close, businesses and offices are wrapping up their yearly doings, taking time to enjoy the holidays with colleagues, and getting ready for the start of the new year. Safeguard is too! Safeguard Records Management has decided to bring TWO exciting new offerings to the table in order better serve our destruction and archive customers.

 

Our first new offering will allow prospective and current ongoing destruction customers to have choices when it comes to their ongoing destruction bin. We are offering a new, duraflex destruction console in addition to the two convenient sized 35- and 65- gallon bins.This Console has many benefits over our shredding bins for offices looking for a more aesthetically pleasing ongoing destruction solution.

The sleek, clean console with a slit top and locking door allows for the security of a locking bin with the added benefit of looking more like it "belongs". Also, the console stays in place with only the interior insert being emptied rather getting a different bin during every rotation.

If your interested in receiving a shredding console, or switching our your bin for a console, contact Sean Kelly via contact form, phone, or e-mail.

Request a shredding console

shredding console

 

 

Watch this video in order to get a general idea of what the Compliance Training can do for your office

Our second, most exciting offering that Safeguard has decided to take on and provide to our customers in the healthcare industry is the Doctor's Office Compliance Training Program. This exciting program has been developed by NAID, the National Association for Information Destruction and is applicable to healthcare and dental offices. And the best part... it's free! Yes, FREE! The way NAID gets this compliance training program out to healthcare offices is through certified NAID document destruction providers like Safeguard Records Management.

 

The program can easily be summarized with the 3 following steps:

Receive the video

 Watch & Learn

 Be compliant!

That's it! Simple and quick and you're compliant, just like that! So what are the benefits of your office completing this compliance training you ask?

 

The best part about completing the HIPAA compliance training is, primarily, that you are at less risk of a breach of patient information (and yes, there is a but) BUT everyone knows that anything can happen these days and breaches can happen even in the most compliant and secure offices so here is where the training program really gives you a HUGE benefit... even if there is a breach of data or information, YOU ARE NOT HELD FULLY LIABLE BECAUSE YOU TOOK THE NECESSARY STEPS (i.e. the training) IN ORDER TO BE COMPLIANT!


Can it get any better than that? For minimal time and ZERO cost to you, your office can get trained on compliance with the HIPAA regulations for safeguarding healthcare information. With the maximum HIPAA fine going up 6,000% from $25,000 to $1,500,00 you have to ask yourself, can you really afford not to complete this zero cost training? (Click for more information on HIPAA)

Compliance Training for Healthcare Professionals

 

2012 is gearing up to be a great year for Safeguard Records Management as we look to expand and improve our services in order to meet and exceed the growing needs of our customers. If you'd like to have Sean Kelly get in touch with you regarding anything you have read, please fill out a Contact Us form and he will respond to your inquiry within a couple of hours. In the mean time, be on the lookout for more information on our shredding consoles and the Doctor's Office Compliance Training Program so you can take advantage of it as soon as the new year rolls in!

Happy Holiday's and Happy New Year from everyone at Safeguard!

 

 

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Medical Records Destruction- HIPAA Fines increased by 6,000%

Posted by Sean Kelly on Tue, May 10, 2011 @ 07:48 AM

Get HIPAA Compliant with secure document storageThe maximum fines for HIPAA violations have increased from $25,000 to $1,500,000. That's a 6,000% increase! Violations could include acts such as not properly destroying patient information before it is discarded. Also, if a practitioner has knowledge that their patients information has not been properly discarded, they are legally required to let both the authorities as well as their patients know that information is at risk.

The States' Attorneys General are now the ones in charge of ensuring HIPAA compliance. This change is meant to increase the policing of health care providers. AGs have already shown that they are ready to enforce the HIPAA laws and they are currently being trained by the Office of Civil Rights on how to effectively enforce HIPAA.

With fines reaching over one million dollars, you can never be "wrong" in doing what is right, performing safe and secure document destruction with Safeguard Records Management!

Tags: records, HIPAA, destruction, compliance, safeguard, fines, documents, healthcare

Why choose Safeguard for you Records Management needs?

Posted by Sean Kelly on Wed, Mar 02, 2011 @ 07:38 AM

The US Department of Health and Human Services (HHS) fined Massachusetts General Hospital $1 million today for losing the medical records of 192 patients, the second ever fine imposed on a healthcare organization for violating the Health Insurance Portability and Accountability Act (HIPAA),

HHS's Office for Civil Rights (OCR) made the following statement in their press release:

"We hope the health care industry will take a close look at this agreement and recognize that OCR is serious about HIPAA enforcement. It is a covered entity’s responsibility to protect its patients’ health information.”

The records that were lost in this case were not electronic, but the law and penalties do not differentiate. However, if encrypted electronic records are lost, you are not required to notify HHS or patients of the incident. In other words, encrypt your data!

The first ever fine for HIPAA violations, imposed on Tuesday, was $4.3 million dollars against Cignet Health of Maryland. Cignet had failed to provide patients a copy of their medical records upon request.

The really disturbing part, though, was that, after Cignet attempted to ignore the government's enforcement action, not only did they deliver the 41 patients' records to the Department of Justice, they handed over 59 boxes of patient medical records, including records for 4500 people unrelated to the case.


From time to time, I have asked health care professionals what they are doing to comply with HIPAA. One doctor told me, "When they start putting doctors in jail, I'll worry about encrypting my records." Maybe these enforcement actions by HHS will change his mind.

Data Leakage Prevention tools and encryption can both play a part in being HIPAA and HITECH (Health Information Technology for Economic Clinical Health) compliant. For details on how Sophos can help, browse over to our HIPAA hot topic page.

If you work in the healthcare industry, stop by our booth at the Healthcare Information and Management Systems Society conference in Orlando March 21st to 23rd. You can find us at booth 5178 to learn more about how we can help you secure your patients information.

Tags: data security, data protection, records, HIPAA, privacy, federal regulations, healthcare, wrong medical bill