Storage & Shredding: Expert Advice

Why The Personal Shredder Just Doesn't 'Cut' It

Posted by Sean Kelly on Tue, Oct 09, 2012 @ 10:22 AM

Next time you're thinking of using a personal shredder for the disposal of your credit card statements, bank account information, insurance policy information, or even those "junk mail" credit card offers, you may want to think again. In a recent article by MSN money, the personal shredder was shown to fall "below the cut" when it comes to document security and keeping your sensitive information out of the hands of identity thieves. The article highlights how earlier in the year, a couple was arrested and charged with identity theft after putting back together the shreds from a personal shredder that were discarded in a trash bag. From these reassembled shreds, the perps were able to gain access to routing numbers and bank accounts and stole over $1,000 from a local church by using fraudulent checks (it was later discovered by detectives that the theives had machinery that used the shreds to reconstruct checks and pass them off as legitimate).

So what is the difference between a personal shredder and a shredding company? Are you thinking that they do the same things? If so, think again! Personal shredders are much different than industrial shredders, and what is done with the shreds afterwards is done so that even beyond the shredding process, your information is kept secure until it is completely obliterated, and turned into pulp, without the chance of anyone having access to it ever again.

Personal Shredder Shreds

(typically strip-cut)

Industrial Shredder Shreds

(highest security available)

secure shredding

 Let Safeguard Records Management securely, and properly destroy your information and help you feel confident in the security of your information, even after it has been shredded. To request more information, or to request a quote, click on any of the following buttons. You'll be happy (and feel more secure) that you did!

 

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For more information on the articles mentioned above, please visit the MSN Money article

 

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Protecting Your Sensitive Documents: What You've Been Missing

Posted by Arielle Burdulis on Wed, Aug 15, 2012 @ 12:56 PM

So shredding your documents sounds easy, right? Well, part of the process is easy, the part where you find a reputable vendor. There are many shredding companies out there that offer a wide range of services to suit the needs of any size company (and even those who need to have personal shredding done). A reputable vendor can take care of the grunt work for you by performing the hard labor, picking-up your documents and either shredding them or storing them. The not-so-easy part of protecting your sensitive documents is being compliant with data protection laws in ALL facets... having a reputable vendor is just the "tail-end" of compliance.

Before you go looking for a company to shred your information, you need to take a look at the laws that affect you that govern what measures need to be taken in the data protection process. Although reading through each law is important (yes, tedious, but necessary), one important yet ambiguous part of the laws is that they are not specific.  In fact, they are not specific for a specific reason. Most laws use terminology such as "reasonable measures" when it comes to what you "must do" in order to protect your clients or patients sensitive information. So what does a "reasonable measure" constitute? Well it depends on a lot. What you must do, though, is to spend time working out what is reasonable cost-wise and effort-wise for your entity and then draft a written policy on the measures that you have decided to implement.

Your written policy should at the very least include the following:

-What your entity considers sensitive information

-What should be done when someone in your entity needs to dispose of sensitive information

-What training will be given to employees to ensure that all sensitive information is disposed of properly

-What vendor you will be using for shredding and document storage

-What your emergency plan is in the event a natural disaster strikes in the area of your office location

-What your plan is in the event of a security breach in your office

 

Don't know where to start now? Well here's a place, download our Compliance Packet by clicking the button below and get our 11 page packet that includes a summary of Massachusetts Data Protection Laws 93H & 93I, a compliance checklist, and an example of Safeguard's Written Information Security Policy.

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Records Management for Legal Professionals

Posted by Arielle Burdulis on Fri, Jun 22, 2012 @ 01:42 PM

Legal As a legal professional, you generate tons and tons of files and confidential client information. Your industry or professional associates counsels you on what you should be doing with this information, how long you should keep it for, and when it can  disposed of. Implementing the safe-keeping and safe destruction of your files though, is what is not so straight forward. Your private information is sacred to you, and you are probably weary of letting it out of your sight and handing it off to some self-storage company or leaving it unsecured in the office basement, as you should be. Then when it comes time to destroy those files of yours whose retention time is up, do you have the office intern sit at a paper shredder and manually feed your papers into an office shredder? How are those "shreds" then disposed of? Hopefully not in the dumpster.

As you can see, there are a lot of questions that arise even with the counsel of your industry advising you on what files to keep and for how long. To get rid of your headache, that is where records management company comes in. A reputable records management company can provide safe, and secure storage in climate controlled conditions where your files can be kept for the remainder of their retention period. When that retention period ends, a reputable records management company will also be able to provide certified shredding where after the shredding, the shreds are recycled so that no traces of your information exist except for the white pulp that may then be used again to fulfill one's morning coffee desires.

Find out what a Records Management company can do for YOU....

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Tags: legal file shredding, Massachusetts State Laws, Boston, Office Records Destruction, 93I, 93H, non-compliance, Legal file archiving, compliance, Document Archiving, Records Storage boston, records storage worcester, identity theft, legal file storage, archiving